Theta Lake Blog

Tupicoffs Adds Market Leading Compliance and Supervision for Zoom

Posted by Rosa Lear on Apr 14, 2021 9:35:00 AM

Serving clients for more than 50 years, Tupicoffs is Australia's leading independent financial planning practice. With the commitment to unbiased advice, Tupicoffs prides itself on delivering exceptional service with a drive for impeccable compliance.  

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Topics: customer story, case study, zoom

Theta Lake Perspective: SEC’s OCIE's 2021 Exam Priorities

Posted by Marc Gilman on Mar 30, 2021 9:00:00 AM

On March 3, 2021, the SEC’s Office of Compliance Inspections and Examinations (“OCIE”) announced its 2021 Exam Priorities—the first such missive in the pandemic era. The Commission’s ability to be flexible and nimble in its approach to 2020 exams and plans for this year are laudable. To bolster that effectiveness, the recently created Event and Emerging Risk Examination Team will improve and expand OCIE’s rapid response capabilities. (I wrote more about the EERT here). Based on this year’s priorities, OCIE and EERT will be very busy in 2021.

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Topics: compliance

Webinar Series: HOW TO for Compliance and Security of Zoom, Cisco Webex, MS Teams, RingCentral, and more

Posted by Rosa Lear on Mar 24, 2021 7:30:00 AM

Compliance and security for modern collaboration platforms like Zoom, Microsoft Teams, Cisco Webex, RingCentral, Red Box, and more is critically important particularly in light of the increase in usage of these platforms. To help you navigate the complexity and demonstrate a better way of conducting compliance and risk detection within these platforms, we've created a webinar series that deep dives into various areas. This post contains our upcoming webinars that you can attend live and others that are available on-demand. Each is between 10 - 25 minutes in length. 

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Topics: compliance, security, educational

How Advisor Group Automated Its Video Conference Supervision and Audio/video Pre-review

Posted by Rosa Lear on Mar 16, 2021 9:21:48 AM

With over 10,000 registered representatives, Advisor Group is one of the largest networks of independent wealth management firms in the United States. The individual firms that comprise Advisor Group foster the spirit of entrepreneurship, and to support their success, the firm invests significant resources across the network. As part of that commitment, Advisor Group’s network of financial professionals enjoy state-of-the-art technologies, personalized service, and broad-based operational support.

When video conferencing platforms emerged as an innovative way to engage with customers, Advisor Group saw its value as an important resource for the firm’s employees and network of financial professionals. The firm adopted Zoom and quickly rolled it out. As a financial services organization Advisor Group had a regulatory obligation under Advertising Regulation FINRA Rule 2210 to review video communications to ensure they are fair, balanced, and not misleading.

Advisor Group understood the growing demand by its advisor team to leverage recorded video to better serve the clients and grow their businesses. A regulatory concern arose for the firm when Advisor Group identified that many internal employees were recording their Zoom meetings.

“As the popularity and use of video conferencing grew, we saw that people across our network were also starting to record their meetings and store the MP4 video file. This was introducing a regulatory issue that we needed to manage,” said Sean Mannello, Senior Advertising Analyst at Advisor Group.

The Compliance Team collaborated with IT to initiate a process of documenting and supervising the recordings. The initial effort was an involved, multi-step workflow that required a lot of manual, time-intensive effort uploading, downloading, and managing new recordings. From there, the compliance team had to review the recording, as well as manually document and manage the review workflow process. Collectively, the end-to-end cycle was taking upwards of 100 minutes of resource time for each video recording.

“The go-forward supervision process was a concern. We knew that the MP4 recording files were going to be huge and the amount of data would grow. The information was also going to be difficult and time consuming not only to review but also to physically handle with all of the uploads, downloads, and other required touchpoints,” said Mannello.

To find out why Advisor Group selected Theta Lake as its security and compliance partner for its modern collaboration platforms and the results of that implementation, click here. 

Download the case study

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Topics: case study

Fuze and Theta Lake Partner to Deliver Safe, Secure, and Compliant Communications

Posted by Anthony Cresci on Mar 11, 2021 10:33:58 AM

It’s not a surprise that the work-from-anywhere model is here to stay. Many organizations would go as far as to say that it will become the new normal, where the physical location is secondary to the collaboration tools as to where business is actually conducted. With the rapid implementation of collaboration and communication tools, critical information is being shared across various channels. As a result, the attack surface for enterprises is widening, making it increasingly difficult to manage compliance protocols and reduce the potential of a data leak. With that, businesses face a new series of regulatory challenges for business preservation and supervision of Unified Communications from industry regulations like Dodd-Frank, PCI-DSS, and MiFID II.

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Topics: partner

How Attivo Used Automation & AI To Detect Security & Compliance Risk

Posted by Rosa Lear on Mar 9, 2021 9:00:00 AM

Attivo Group is a collection of financial companies, providing advice and financial planning services to a large customer base. Based in the United Kingdom (UK) with offices in London, Cardiff, and Cheltenham, Attivo Group has adopted a growth-by-acquisition model with expectations of a 10-fold expansion over the next few years.

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Topics: customer story

Embrace collaboration platforms—without the risk of data loss

Posted by Rosa Lear on Feb 23, 2021 9:30:00 AM

With the mass pivot to work-from-anywhere (WFA) business models, collaboration platforms have saved the day. Their feature-rich communication capabilities made it possible for organizations across industries to transition to remote work, without skipping a beat on the communication front.

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Topics: data leakage, data loss

HOW TO... Webinars for Security & Compliance for Modern Collaboration

Posted by Rosa Lear on Feb 18, 2021 4:30:00 PM

"How do I do [fill in the gap]?"  OR  "Just HOW do you make security and compliance easier for [Zoom, Webex, MS Teams, RingCentral, RedBox...]? 

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Topics: compliance, security, educational

FinTech Global Names Theta Lake in its Annual Buyer's Guide

Posted by Rosa Lear on Feb 9, 2021 6:49:49 AM

RBG-Linkedin-Theta Lake

FinTech Global released its annual Buyer's Guide this morning, which spotlights financial institutions and supplier ecosystem members in the regulatory technology (RegTech) market. The guide is intended to be a tool for financial institutions to navigate the available solutions, technologies, and suppliers of the RegTech market.

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Topics: compliance, regtech

A Single Confidential Doc Can Leave A Company Scrambling to Recover

Posted by Marc Gilman on Jan 28, 2021 11:35:20 AM

Typically, when we think about data breaches or loss, we picture scenarios where vast troves of personal data are accessed through brute force attacks or phishing attempts, resulting in thousands or millions of records being impacted. However, the release of smaller amounts of data, even a single PDF document or PowerPoint slide, can have serious and damaging ramifications for an organization.

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Topics: compliance, security, data leakage

Theta Lake provides security and compliance for modern collaboration platforms using frictionless partner integrations with Cisco Webex, Microsoft Teams, RingCentral, Slack, Zoom, and more. Using patented machine learning and NLP, Theta Lake detects risks in: video, voice, chat, and document content across what is shared, shown, spoken, and typed. Those risks are surfaced in an AI-assisted, patent-pending review workspace that adds consistency, efficiency, and scale for security and compliance teams. All of this enables organizations to safely realize the full ROI of a collaboration-first workplace while reducing the cost of security and compliance.

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