Theta Lake Blog

Misconduct In Chat – The Risks And How To Reduce Them

Posted by Stacey English on Jun 23, 2021 8:27:58 AM

Billions of dollars in fines and rising

Nearly half a billion dollars in fines announced by the European Commission for trading cartels involving ten global banks is a stark reminder of the challenges firms face in monitoring chat and instant messages to detect misconduct. Communications in chat rooms enabled the sharing of commercially sensitive information to go undetected for several years.

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Topics: chat compliance, regtech

Automated content review routing: smart, tailored, Efficient

Posted by Rosa Lear on Jun 15, 2021 8:45:00 AM

A question we often hear from customers is: “How do I manage the sheer volume of content, and how do I get the right reviewers to supervise it?

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Topics: voice compliance, regtech, data loss

Dynamic Duo: Theta Lake and RingCentral Bring Digital Transformation to Attivo Group

Posted by Rosa Lear on Jun 10, 2021 5:00:00 AM

If the last 14 months have taught us anything, it is the importance of being able to pivot not only quickly, but securely. For many organizations, that requires leaning into unified communication and collaboration platforms in ways they never have before. The concept of “work from anywhere” has gained traction within the last year and organizations that have been able to embrace the concept and continue to build trusted relationships with their customers saw an increase in business because they were able to adapt. Implementing unified communication and collaboration tools was a strategic move, and as a result, organizations were able to deliver superior client experiences. In a recent webinar, “Using Theta Lake Compliance to Maximize your ROI with RingCentral,” Daniel Bridges, former CTO of Attivo Group, explains how Theta Lake and RingCentral transformed his organization and enabled him to offer a more seamless client experience.

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Topics: compliance, customer story, case study, webinar

Survey results: the risks and challenges of deploying Microsoft Teams

Posted by Stacey English on Jun 8, 2021 8:30:00 AM

Archiving and Data Protection 

An independent survey by Osterman Research, and sponsored by Theta Lake, sought the views of 142 IT decision-makers in mid to large organizations using Microsoft Teams. Participants were asked in-depth questions about their organization’s capabilities and challenges in relation to archiving and protecting the many data types produced within the platform.

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Topics: Microsoft Teams, survey

Video call fatigue – what are the risks and how to reduce them

Posted by Stacey English on Jun 2, 2021 2:00:00 AM

Nineteen video meetings in one day is Zoom CEO Eric S. Yuan’s personal record.   It’s a new way of working that many can relate to, and similarly struggle to get through.  The notion that extensive on-screen calls cause feelings of fatigue is supported by Microsoft’s own research.   But it’s not just the ‘constraints of video conferencing technology, when combined with increased cadence in meetings’ that’s causing fatigue, it’s the fact that video calls also require more engagement and concentration.  The absence of the non-verbal cues we’d normally rely on in person, the need for sustained attention through meetings and a lack of variety in what’s shown on screen are all contributors.

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Topics: compliance, data leakage, video conferencing

Tupicoffs Adds Market Leading Compliance and Supervision for Zoom

Posted by Rosa Lear on Apr 14, 2021 9:35:00 AM

Serving clients for more than 50 years, Tupicoffs is Australia's leading independent financial planning practice. With the commitment to unbiased advice, Tupicoffs prides itself on delivering exceptional service with a drive for impeccable compliance.  

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Topics: customer story, case study, zoom

Theta Lake Perspective: SEC’s OCIE's 2021 Exam Priorities

Posted by Marc Gilman on Mar 30, 2021 9:00:00 AM

On March 3, 2021, the SEC’s Office of Compliance Inspections and Examinations (“OCIE”) announced its 2021 Exam Priorities—the first such missive in the pandemic era. The Commission’s ability to be flexible and nimble in its approach to 2020 exams and plans for this year are laudable. To bolster that effectiveness, the recently created Event and Emerging Risk Examination Team will improve and expand OCIE’s rapid response capabilities. (I wrote more about the EERT here). Based on this year’s priorities, OCIE and EERT will be very busy in 2021.

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Topics: compliance

Webinar Series: HOW TO for Compliance and Security of Zoom, Cisco Webex, MS Teams, RingCentral, and more

Posted by Rosa Lear on Mar 24, 2021 7:30:00 AM

Compliance and security for modern collaboration platforms like Zoom, Microsoft Teams, Cisco Webex, RingCentral, Red Box, and more is critically important particularly in light of the increase in usage of these platforms. To help you navigate the complexity and demonstrate a better way of conducting compliance and risk detection within these platforms, we've created a webinar series that deep dives into various areas. This post contains our upcoming webinars that you can attend live and others that are available on-demand. Each is between 10 - 25 minutes in length. 

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Topics: compliance, security, educational

How Advisor Group Automated Its Video Conference Supervision and Audio/video Pre-review

Posted by Rosa Lear on Mar 16, 2021 9:21:48 AM

With over 10,000 registered representatives, Advisor Group is one of the largest networks of independent wealth management firms in the United States. The individual firms that comprise Advisor Group foster the spirit of entrepreneurship, and to support their success, the firm invests significant resources across the network. As part of that commitment, Advisor Group’s network of financial professionals enjoy state-of-the-art technologies, personalized service, and broad-based operational support.

When video conferencing platforms emerged as an innovative way to engage with customers, Advisor Group saw its value as an important resource for the firm’s employees and network of financial professionals. The firm adopted Zoom and quickly rolled it out. As a financial services organization Advisor Group had a regulatory obligation under Advertising Regulation FINRA Rule 2210 to review video communications to ensure they are fair, balanced, and not misleading.

Advisor Group understood the growing demand by its advisor team to leverage recorded video to better serve the clients and grow their businesses. A regulatory concern arose for the firm when Advisor Group identified that many internal employees were recording their Zoom meetings.

“As the popularity and use of video conferencing grew, we saw that people across our network were also starting to record their meetings and store the MP4 video file. This was introducing a regulatory issue that we needed to manage,” said Sean Mannello, Senior Advertising Analyst at Advisor Group.

The Compliance Team collaborated with IT to initiate a process of documenting and supervising the recordings. The initial effort was an involved, multi-step workflow that required a lot of manual, time-intensive effort uploading, downloading, and managing new recordings. From there, the compliance team had to review the recording, as well as manually document and manage the review workflow process. Collectively, the end-to-end cycle was taking upwards of 100 minutes of resource time for each video recording.

“The go-forward supervision process was a concern. We knew that the MP4 recording files were going to be huge and the amount of data would grow. The information was also going to be difficult and time consuming not only to review but also to physically handle with all of the uploads, downloads, and other required touchpoints,” said Mannello.

To find out why Advisor Group selected Theta Lake as its security and compliance partner for its modern collaboration platforms and the results of that implementation, click here. 

Download the case study

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Topics: case study

Fuze and Theta Lake Partner to Deliver Safe, Secure, and Compliant Communications

Posted by Anthony Cresci on Mar 11, 2021 10:33:58 AM

It’s not a surprise that the work-from-anywhere model is here to stay. Many organizations would go as far as to say that it will become the new normal, where the physical location is secondary to the collaboration tools as to where business is actually conducted. With the rapid implementation of collaboration and communication tools, critical information is being shared across various channels. As a result, the attack surface for enterprises is widening, making it increasingly difficult to manage compliance protocols and reduce the potential of a data leak. With that, businesses face a new series of regulatory challenges for business preservation and supervision of Unified Communications from industry regulations like Dodd-Frank, PCI-DSS, and MiFID II.

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Topics: partner

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Theta Lake provides security and compliance for modern collaboration platforms using frictionless partner integrations with Cisco Webex, Microsoft Teams, RingCentral, Slack, Zoom, and more. Using patented machine learning and NLP, Theta Lake detects risks in: video, voice, chat, and document content across what is shared, shown, spoken, and typed. Those risks are surfaced in an AI-assisted, patent-pending review workspace that adds consistency, efficiency, and scale for security and compliance teams. All of this enables organizations to safely realize the full ROI of a collaboration-first workplace while reducing the cost of security and compliance.

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